HFP Racing can be your full service race management and promotions company focused on executing your event at the highest level. We are very flexible with our services and can do as little or as much as needed to make sure your event the very it can be for your organization and community.

At HFP, it doesn't matter to us if we are the owner of the event or the hired director because we are going to provide the same high caliber of management so your participants, spectators, volunteers and sponsors feel as though they were a part of something special and unique.

Pre-Race Consultation:	Pre-Event Logistics:
Initial race concept session (brainstorming) Logistics discussion to set expectations Mission and goals of the event Timelines & expectations Fiscal requirements (Budget creation) Staffing requirements Course design and coordination Marketing & Promotion session Media involvement	Course sanctioning with the USAT (Multi-sport Only) Course certification with the USATF (Running Only) Accept pre-race registration entry for to our P.O. Box (Database Management) Setup and manage pre-race registration Setup and manage the t-shirt printing and production Setup and manage the awards production Acquire the appropriate permit with the local municipalities Coordination with local authorities for required police protection and street closures Coordination with local medical emergency teams about the event and scenarios Secure appropriate energy replacement fluids and pure water sources Setup and manage online registration for your event (Active, HFP, etc.) Assist in the acquisition of the appropriate liability insurance and amounts required (USATF & USAT) Work with event sponsors to make sure they are fully aware of the basics for the race, their involvement, and what is required from them and when
Pre-Event Advertising & Marketing:
Design of race art, posters, entry forms, awards, etc. Website setup and content population Website marketing and online calendar population Mailing to pre-existing set of triathletes, duathlons, and runners Advertising in local, regional and national publications Inclusion of your event in our calendars and e-mail newsletter Entry form distribution to local, state, and Midwest retail stores, fitness centers, etc.
Race Day:	Post Race:
Safe Course Management: (Swim Bike Run) Course setup and teardown Setup aid stations with water, energy drink, tables, cups, trash cans, etc Lay out mile markers Start / Finish line setup and teardown Race day registration, database management and timing system entry Coordination with police, medical, volunteers, sponsors and your organization Overall timing of the event with our AMB Chip timing system (Timing is done by our partner Run Wild Racing) Timing and Results using the AMB Chip Timing Technology, which is accurate, timely and accepted by the USATF as an official scoring and timing system. Also is an acceptable timing solution for the USAT. Post results during the event with final results immediately after the last participant comes through and HFP/RWR validates the data (usually less than 15 – 30 minutes post event) Post the results online shortly after event is complete. Course splits if required (Swim, Bike, Run, Transition Areas, etc.) Inclusion of your event in our calendars and e-mail newsletter Entry form distribution to local, state, and Midwest retail stores, fitness centers, etc.	Wrap up meeting: Discuss what went well and what HFP Racing can do to improve next year Identify any pending issues that need to be resolved before race closeout Verify all awards went to the intended winners Discuss next year’s event, nail down date, and setup agreement Provide list of participants (Database format or Microsoft Excel) Discuss and verify budget, bills, and income
Available Equipment: (Everything needed to execute a Multi-sport and Running based event at the highest level)
Race Clocks Tables Large tents as well as EZ up tents (10’ x 10’) Inflatable archway for the finish line and transition areas Mile markers & directional signs Water and energy replacement drink Coolers for water and energy replacement drinks Cups Safety Pins	Bib Numbers Trailers Course vehicles Finish line chutes Lead bike to lead the racers and keep them on course Boom Boxes for music at the start / finish line as well as on the course Public address system and mega horn Air horns to start the event