Pre-Race Consultation
- Initial race concept session (brainstorming)
- Logistics discussion to set expectations
- Mission and goals of the event
- Timelines & expectations
- Fiscal requirements (Budget creation)
- Staffing requirements
- Course design and coordination
- Marketing & Promotion session
- Media involvement
Pre-Event Advertising & Marketing
- Design of race art, posters, entry forms, awards, etc.
- Website setup and content population
- Website marketing and online calendar population
- Inclusion of your event in our calendars and emaill
newsletter
Race Day
- Safe Course Management: (Swim Bike Run)
- Course setup and teardown
- Setup aid stations with water, energy drink, tables,
- cups, trash cans, etc
- Lay out mile markers
- Start / Finish line setup and teardown
- Race day registration, database management and
- timing system entry
- Coordination with police, medical, volunteers, sponsors
- and your organization
- Overall timing of the event with our AMB Chip timing
- Timing and Results using Chip Timing Technology, which is accurate, timely timing system
- Post results during the event with final results immediately after the last participant comes through and HFP Racing validates the data (usually within 30 minutes post event)
- Post the results online shortly after event is complete.
- Course splits if required (Swim, Bike, Run, Transition Areas, etc.
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Pre-Event Logistics
- Course sanctioning with the USAT (Multi-sport Only)
- Setup and manage pre-race registration
- Setup and manage the t-shirt printing and production
- Setup and manage the awards production
- Acquire the appropriate permit with the local municipalities
- Coordination with local authorities for required police protection and street closures
- Coordination with local medical emergency teams about the event and scenarios
- Setup and manage online registration for your event
(Active.com.)
- Assist in the acquisition of the appropriate liability
insurance and amounts required (USATF & USAT)
Post Race
Wrap-up meeting to include:
- Discuss what went well and what HFP Racing can do to improve next year
- Identify any pending issues that need to be resolved before race closeout
- Verify all awards went to the intended winners
- Discuss next year’s event, nail down date, and setup agreement
- Provide list of participants (Database format or Microsoft Excel)
- Discuss and verify budget, bills, and income
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